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Priority Objective Team December 2012 reports
and Library Executive Group (LEG) responses
(March 2013)

 

I.2 Build collective and comprehensive collections across the disciplines through the Borrow Direct consortium, our collaboration with Columbia, and other suitable partnerships. Working closely with faculty, identify subject areas in which Cornell can benefit from peer institutions’ strong collections as well as areas in which it can cultivate national and international collections of record.

Response from LEG sponsor John Saylor

Dear Priority Objective I.2 Team,

Thank you for your work on this objective to build collective and comprehensive collections across the disciplines. We have made excellent progress in our 2CUL collaboration with Columbia in the areas of Slavic and Eastern European Studies, Southeast Asia, and Latin American Studies. We have succeeded in our collaborative collection development Borrow Direct efforts with the completion of an MOU for Borrow Direct Music scores and the beginning of a pilot between Cornell and Princeton to rationalize acquisitions of contemporary German-language literature. We have also secured some resources to fund a summit at Cornell this April to develop consortial options for European language materials among the Borrow Direct Libraries..

The Library Executive Group endorses your recommendations and recognizes that there is still work to do. Both 2CUL and Borrow Direct will require a continued commitment as will possible developments with the MARLI (Metropolitan Area Research Library Institutions) consortium. Our report provides several avenues for us to pursue, including different integration levels. I would appreciate your continued guidance and leadership in achieving these goals. 

LEG will make your report and our response to your report available to the entire staff on Staff Web.

 

II.1 Enhance and integrate discovery services linking users to scholarly resources, including licensed content. These services will highlight Cornell’s holdings and extend beyond them to reveal all available resources, including those provided by the Library’s partners.

Comment

Phase 1 of this effort was the Summon Implementation. Phase 2 is the Blacklight implementation which is in progress. The next assessment will take place in July 2013. The Blacklight implementation team is sending out regular progress reports.

 

III.1 Formalize the network of library liaisons to departments and academic programs across the University to strengthen relationships. Build liaisons’ subject and information expertise to enhance ongoing dialogue with researchers.

Response from LEG sponsors Janet McCue and Oya Rieger

Dear Priority Objective III.1 Team,

Thank you for the hard work, thorough analysis, and strong recommendations in your report on Strategic Objective III (1), Formalizing the network of library liaisons to departments and academic programs.  We appreciate the efforts that your team members have made to formalize the network of liaisons as well as the ground-breaking work to develop a strong continuing education program that will enhance the expertise of our liaisons.

The Library Executive Group endorses your recommendations and is pleased that you have a good plan for mainstreaming the activities throughout the organization, particularly with the lead roles in PSEC and DSPS. As we move forward, it will be important to discuss success factors. For example, how do we track our progress, not just in transactions, but in meaningful accomplishments? Are more faculty using Creative Commons licenses? Are liaisons listed prominently on department webpages? etc. We will need to articulate the outcome measures we can use to determine successful interactions.

Once again, thank you for your efforts in creating the matrix of liaisons (which will soon be enhanced by dynamic updating from VIVO); developing the scholarly communications training program, creating Liaisons@Cornell, and supporting the enhancement of Count-It to track outreach activities. Our Liaison Outreach work is critical to the Library’s success and the members of LEG are deeply committed to the success of the endeavor. 

LEG will make your report and our response to your report available to the entire staff on Staff Web.

 

III.8: Partner to develop and implement sustainable economic models to support repositories and other Cornell‐sponsored scholarly communication venues of high value for researchers, such as arXiv and Project Euclid.

Response from LEG sponsors Lee Cartmill and Oya Rieger

Dear Priority Objective III.8 Team,

Thank you for your work considering best practices and principles for ensuring the sustainability of CUL's repositories and other scholarly communication venues of high value for researchers. Your work took place during an active business planning phase for arXiv and we understand that each of our scholarly communication services, such as eCommons and Project Euclid, presents unique requirements and partnerships. The Library Executive Group  reviewed your final report and endorses your recommendation to develop a guidance tool to provide assistance to those initiating projects in the future. It was also felt that references or links to the existing resources you discovered that provide guidance in developing project business cases could be a component of the tool.

We look forward to reviewing the guidance tool when completed and then determining the best way to disseminate it to the appropriate groups, such as DSPS as you suggest. Would it be possible to have this by the end of March? The work of the Priority VI.1 partnership group will also provide a valuable framework to couple with your guidance tool.

LEG will make your report and our response to your report available to the entire staff on Staff Web.

Thanks again for your work.

 

IV.1 (a) Build information literacy programs to achieve college learning outcomes.
 

Response from LEG sponsors Janet McCue and Oya Rieger

Dear Priority Objective IV.1a Team,

Thank you for your work on an important strategic priority for the library, building information literacy programs to achieve college learning outcomes. Having a more integrated and comprehensive information literacy program and linking that more closely to college learning outcomes is critical to our success and to the success of Cornell students. We’re also pleased that the ACRL Immersion program was an important catalyst and that the Instruction Librarians continue to hone their skills in monthly continuing education activities.

The Task Force has laid out important recommendations. Following a strategy to target high enrollment courses, creating an organizational structure within PSEC Instruction that will continue to champion the goals of the program, nurturing a strong connection to the Center for Teaching Excellence, and ensuring opportunities that will allow our Instruction Librarians to develop effective learning modules and outcomes are all important goals that the Library Executive Group members support. Other AULs will look into issues raised by the report and take appropriate actions. For example, Dean will work with our colleagues in CIT to make sure that the library’s instruction classrooms are up-to-date and compatible.

It is exciting to read about the information literacy initiatives that are taking place throughout the libraries and it will be instructive to work with Research & Assessment on mapping the curriculum and seeing the impact of our instruction. Thank you for your efforts and your commitment to enhancing our program. 

LEG will make your report and our response to your report available to the entire staff on Staff Web.

 

V.3 Take the library to its users through increased virtual services and in-person presence of library subject experts in academic units.

Response from LEG sponsors Dean Krafft and Janet McCue

Note: The second part of Objective V.3 ” Take the Library to its users through … in-person presence of library subject experts in academic units” was folded into Objective III.1.

Dear Priority Objective V.3 Team,

Thank you for the report from the Virtual Services Group. Your team has highlighted many development opportunities and your report reminds us of how much more there is to do! In addition to your recommendations, you have suggested three next steps. One, being that the VSG be disbanded; the second that the Library Executive Group review the recommendations; and the third, that we forward the recommendations to the Discovery & Access team. LEG is very grateful for the efforts of the members of the VSG and for your thoughtful suggestions. Your assignment on this team has ended and we will forward the recommendations to the Discovery & Access group. We also have begun looking at the list of recommendations for new virtual services and elibraries and will look at feasibility and requirements for implementing these recommendations, e.g. examining automated methods for assigning call numbers to ebooks.

We are grateful to the team for helping us imagine a stronger set of virtual services that will allow us to take the library to where our users are. We look forward to working with the Discovery & Access Team to implement some of your recommendations and to other units in the library, e.g. DCAPS to explore others, such as new digitization workflows. There is a rich set of opportunities and we hope to explore and implement many of the recommendations. 

LEG will make your report and our response to your report available to the entire staff on Staff Web.

 

VI.1 Seek partnerships to develop projects/programs that strengthen Cornell's research environment and enhance opportunities for researchers nationally and globally.

Response from LEG sponsors Xin Li and Ed Weissman

Dear Priority Objective VI.1 Team,

The Library Executive Group thanks all the team members for a job well done. We feel the two tools will indeed help us to more effectively assess partnership opportunities and ongoing partnerships and, most importantly, they will make it more obvious when we should “just say no.” The tools are excellent outcomes for this Priority Objective. We think launching the tools through a panel discussion in the Career Development Week, a brown bag lunch or other forum is a great idea. We feel the use of the tools should not be mandated; rather staff will use them if they see their value. LEG suggested finding some “champions” to pilot the tools and several stepped up and agreed to do so: arXiv (Oya), Technical Services Integration (Jim), ConnectNY (Ed), and DuraSpace (Dean.) LEG also suggested that CUL incorporate the tools in the staff training programs (Xin will work on this with LHR). All AULs will introduce the tools to their reports.

LEG will make your report and our response to your report available to the entire staff on Staff Web.

 

VII.1 Adopt common, Library-wide strategic priorities, policies, practices, and collaboration tools to enhance effectiveness and service. Promote regular communication and flexible staffing among the units. Engage staff in articulating the distinctive strengths of their units as well as effective shared practices across the library system.

Response from LEG sponsor Lee Cartmill

Dear Priority Objective VII.1 Team,

Thank you for your work on the library’s strategic priority to “promote an organizational culture that helps staff succeed in a changing environment…” and more specifically the work involving the committee structure of CUL under the objective of “adopting common library wide…practices and collaboration tools to enhance effectiveness and service.”

The Library Executive Group met recently to review your final report, recommendations and suggested next steps. LEG found that many of the recommendations, such as training for both committee chairs and members - including the need to define roles and expectations - and better logistical support to include more convenient meeting locations and appropriate equipment and technology tools, to name just a couple, were worthy of implementation. They also felt that a periodic (perhaps annual) update of the committee inventory would serve as a useful benchmark to help ensure an appropriate level of committee oriented work in conducting CUL’s day to day business. LEG also agreed that it was important to identify a sponsor for each committee and that the sponsor meet with their respective committee periodically to make sure they are on track and as appropriate, evaluate their continuing need to exist.

Library Human Resources will be asked to work with existing and new committees and take responsibility to ensure that these and many other of your recommendations are implemented.

LEG will make your report and our response to your report available to the entire staff on Staff Web. Once again, thank you for your work on this important priority objective.

 

VII.2 (a) Emphasize communication, teamwork, and flexibility while defining competencies for all library positions. In particular, delineate clear standards for digital information skills, analytical proficiency, and technical literacy. (b) Recruit, retain, and reward staff with robust skills in these areas. (c) Continuously augment staff skills through training and mentoring.

Response from LEG sponsor Lee Cartmill

Dear Priority Objective VII.2 Team,

Thank you for your work on the library’s strategic priority to “promote an organizational culture that helps staff succeed in a changing environment…” and more specifically the work in support of developing a competency library for all library positions.

The Library Executive Group met recently to review and discuss the outcomes and recommendations as laid out in your final report. LEG endorses your recommendation to volunteer as a pilot site for the university wide competency library effort that is being sponsored by central university human resources. We have indicated such interest and have been accepted as one of the pilot sites. LEG feels that the experience gained and data gathered from your interviews of the AULs and staff in E-Resources, Serials and Post-Cataloging Services will provide a good background for our participation in this effort as well as support future library planning efforts.

LEG will make your report and our response to your report available to the entire staff on Staff Web.

Once again, thank you for your work on this important priority.

 

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